Production Coordinator

Events + Production, New York

You are passionate about event production and you strive to make your brand experiences impactful and inspiring. You build strong relationships with vendors, clients, and colleagues. You communicate well and are able to work with both small and large teams. You both take and give direction well. You have strong work ethic, and always take the initiative. You are flexible, adaptable, and resourceful. You understand the importance of thorough research and understand its role in event production. When a problem arises, you have a sharp sense of how to find solutions quickly and efficiently. You make things happen. You are always seeking to build new skills and knowledge and to increase your value to the agency and to clients.


As a Production Coordinator, you will administer and organize the production of events and content capture. Your responsibilities will include but will not be limited to:

  • Coordinating and attending production meetings
  • Making travel arrangements for talent, crew and the production team
  • Developing and distributing schedules and call sheets
  • Booking and managing crew
  • Assisting in the ideation and/or creation of creative decks for clients
  • Overseeing management of production related needs, including but not limited
    • Vendor coordination
    • Print production

    • Creation and adherence to budgets

    • Asset ordering and tracking

    • Load in, install and strike oversight

    • A/V, lighting, staging and custom fabrication

    • Programming

    • Permitting

    • Event staff booking, training, and briefing

  • Creating, managing and maintaining vital a comprehensive database of information and documents containing specific details of all projects. This includes but is not limited to:
    • Project Overview
    • Production Binder
    • ROS, Workback schedules
    • Staffing grid and manual
    • Security manual
    • Branding grid
    • Expense reports and budget reconciliations

  • Ensuring production updates are being communicated to the client
  • Delivering premium experience and high-level client management on all projects, regardless of size or budget.



Before applying for this role, please make sure you:

  • Have a minimum of two years of event production experience
  • Are passionate, have positive energy that resists the temptation to be miserable when things get tough; are inspiring, not draining
  • Understand production timelines, processes, and procedures
  • Have experience managing vendors, obtaining estimates, and a sharp understanding of associated budget management and reconciliation
  • Work well in a fast-paced, detail-driven environment with tight deadlines
  • Have excellent communication and organization skills
  • Are able to manage multiple tasks and/or projects at any given time; have excellent time management
  • Have excellent research, writing, and editing skills
  • Are highly competent with Macs as well as MS Word, MS Excel, and Powerpoint
  • Have strong writing and oral presentation skills
  • Working knowledge of Adobe Creative Suite is a bonus, but not necessary

Elite Media, LLC is proud to be an equal-opportunity employer. We do not discriminate based on any status protected by applicable federal, state or local laws.

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